The compilation of possible requirements and their characteristics is the first step in making a pre-selection of products. You quickly discover that, on the one hand, a large range of functions also means high costs and, on the other hand, even with very similar performance features, two products can have very different prices. To be able to make a qualified purchase decision, one must therefore carry out careful cost-benefit analysis. Since the selection of the right software is a very subjective criterion, I am holding back with an evaluation. Functions that may be important to me maybe totally superfluous for you. However, one thing is important to note.
In addition to all the functionality, user-friendliness is one of the most important points for me. If the software is too complicated and the users get the feeling that the new software is rather complicating and slowing down the work steps, then there will be no buy-in on the part of the users and the software can very quickly degenerate into a bad investment.
You have to find out for yourself, your team, and your project which functions are necessary, important, or rather unimportant. If the right product is carefully selected, the use of collaboration tools can offer great advantages for the project and can improve:
- Transparency, and project status and progress overview,
- Optimization of resource utilization,
- Cost control,
- Improved collaboration and communication,
- Improved work efficiency resulting in faster project implementation.