How to write a Project Management Plan?

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The project management plan is actually a generic term for a set of sub-plans that you have to create for your project.

With this project management template set you get all of the below:

1. Project charter template
2. Project management plan template
3. Change control log
4. Project mobilization checklist
5. Lesson learned recording form
6. Lesson learned register
7. Post project review template
8. Project scope management plan template
9. Project requirements management plan template
10. Requirements register
11. Statement of works
12. WBS register
13. Project schedule management plan template
14. Milestone list
15. Activity list
16. Duration control sheet
17. Gantt chart template
18. Project cost management plan template
19. Activity cost estimation sheet
20. Project budget template
21. Feasibility cost estimation sheet
22. Project quality management plan template
23. Process improvement plan template
24. Testing register
25. Concrete testing and delivery register
26. Inspection register
27. NCR register
28. Project resource management plan template
29. Resource breakdown structure
30. RACI matrix
31. Project communications management plan template
32. Performance report
33. Daily report
34. Project risk management plan template
35. Risk register
36. Project procurement management plan template
37. Request for a quotation
38. Requisition order form and register
39. Vendor evaluation
40. Project stakeholder management plan template
41. Stakeholder register
42. Project financial management plan template
43. Payment application
44. Process matrix
45. Formula collection
46. Template usage guide

The project planning process can be difficult, especially with increasing project complexity. If you have never written a project management plan before, you will ask yourself how to write a project management plan. According to a Forbes study, 25% of technology projects fail early, which is bad statistics for project managers. The good news is that there are ways to plan a successful project launch in a short time. Project managers need to understand the simple steps of how to write a project management plan.

I am repeatedly asked what the exact process for writing a project management plan is. Unfortunately, I cannot give a clear straightforward answer. Certain sub-plans are interdependent and have to be compared and adjusted with each other.

However, I believe that the 10 steps below should help you get a good result.

1. Discuss the project with the key stakeholders
   Collect, understand, and agree their requirements. The "what" and the "why" are thus defined and agreed. The requirements must be recorded in writing in the order of their importance and the influence of the stakeholder. Without this clear agreements, specifications, tasks and deadlines that you set for your project plan will have no basis.
2. Create a scope document
   After the requirements for the project and the desired results have been recorded, it is time to create a project scope document in which the individual project elements are listed. All elements must be described clearly, completely, and unambiguously. Divide the scope into easy-to-manage packages and further break them down into activities.
3. Create a detailed project schedule
   Now that the scope of the project has been set, it is time to insert project information into a schedule. A Gantt chart is a practical tool that you can use to easily visualize the project timeline. It is an instrument that gives you a complete overview of the project progress, the scope of work, and the dependencies.
4. Define roles, responsibilities and resources
   Resources are the people, equipment and material that are required to complete your project. Particular caution and care is required here. Delays in project execution are very often due to the fact that production rates and therefore the number of resources required are not adequately estimated. You also have to consider where you get the resources from, when you need them and, depending on the availability, when you have to order them. Describe this part with all the details in the project procurement plan.
5. Create the project budget
   Now that you know exactly what to do, how long it will take and which and how many resources you need, you can now create a cost plan relatively easily. Provide a certain contingency and present it separately.
6. Define and describe the communications process
   McKinsey says employees spend almost 20% of their time looking for and collecting information. In addition, inefficient communication and collaboration are two of the main causes of stress at work. If stakeholders and employees have to constantly search through series of emails or constantly ask for updates, they become frustrated and their motivation drops. It is therefore extremely important to collect all data and information in a controlled environment, where they are easily accessible and can be kept up to date. In addition, to maintain a good relationship, it is essential to agree on report content and deadlines and to adhere strictly.
7. Develop a project quality management plan
   Develop strategies to ensure the quality of both the end product and all individual processes for manufacturing the product. Also describe how you intend to constantly improve the processes.
8. Now do a risk assessment
   Go through all the previous points again and evaluate with your team what could go wrong. Think about how likely a risk is and what the impact on the schedule, costs and project product could be. Develop strategies for dealing with each individual risk.
9. Develop monitor and control strategy
   Go back to each of the above and describe how you want to monitor and control each plan.
10. Obtain approval
    Now that your plan is complete, let your project sponsor approve it and authorize you to carry out the project.

Contact me if you need support.

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