How to write a project management plan?

Do you need to write a project management plan?

1000 questions flash through your mind

What is the exact scope of work?

From where do I get the resources?

How long is it going to take?

How do I control the budget?

There must be certain risks, what am I going to do about them?

What kind of reports are required and at what intervals?

Who else is involved in the project and what is his/her interest?

Where do I get the material and services from?

How do I ensure the right level of quality?

What do I do if things change?

How to track project and status?

...

Don't worry, with the right tools, templates and a little help, it's not that difficult to develop a project management plan. A lot of work is already done for you and your weekends are yours again.

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Response from World of Project Management

Dear Steve,
Thank you for your trust, business and of course for your very positive comment. It gives me motivation to improve my templates further, to add more templates and of course I am still available for support at any time.
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Response from World of Project Management

Thank you for your positive feedback. I’m glad that I could help.
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Very helpful, good value for money

Rated 4 out of 5
05/06/2021

These templates allowed me and my team to create high-quality project plans in much less time than ususual. Well worth the small amount of money.
Thanks you very much for the help!
Consider a free version for students please

pradeep

Response from World of Project Management

I am glad that you are satisfied.
BR,
Marc

The templates helped a lot, improved confidence and provided learning

Rated 5 out of 5
05/06/2021

Your template set helped me to manage my project better. Mreover, your templates also help in understanding the common processes in managing projects and have built great confidence that my team and I were on the right way, without losing sleep!”

Craig

Response from World of Project Management

Wow, I’m happy that I was able to contribute to the training. Thanks for the feedback.
BR,
Marc

Optimizing every area of your project!

From scope to costs, resources, scheduling and risks to stakeholder engagement and more. You will find everything you need in the template set.

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How to write a project management plan?

10 easy steps how to write a project management plan

01. Discuss the project with the key stakeholders

Collect, understand, and agree their requirements. The "what" and the "why" are thus defined and agreed. The requirements must be recorded in writing in the order of their importance and the influence of the stakeholder. Without this clear agreements, specifications, tasks and deadlines that you set for your project plan will have no basis.

02. Create a scope document

After the requirements for the project and the desired results have been recorded, it is time to create a project scope document in which the individual project elements are listed. All elements must be described clearly, completely, and unambiguously. Divide the scope into easy-to-manage packages and further break them down into activities.

03. Create a detailed project schedule

Now that the scope of the project has been set, it is time to insert project information into a schedule. A Gantt chart is a practical tool that you can use to easily visualize the project timeline. It is an instrument that gives you a complete overview of the project progress, the scope of work, and the dependencies.

04. Define roles, responsibilities and resources

Resources are the people, equipment and material that are required to complete your project. Particular caution and care is required here. Delays in project execution are very often due to the fact that production rates and therefore the number of resources required are not adequately estimated. You also have to consider where you get the resources from, when you need them and, depending on the availability, when you have to order them. Describe this part with all the details in the project procurement plan.

05. Create the project budget

Now that you know exactly what to do, how long it will take and which and how many resources you need, you can now create a cost plan relatively easily. Provide a certain contingency and present it separately.

06. Define and describe the communications process

McKinsey says employees spend almost 20% of their time looking for and collecting information. In addition, inefficient communication and collaboration are two of the main causes of stress at work. If stakeholders and employees have to constantly search through series of emails or constantly ask for updates, they become frustrated and their motivation drops. It is therefore extremely important to collect all data and information in a controlled environment, where they are easily accessible and can be kept up to date. In addition, to maintain a good relationship, it is essential to agree on report content and deadlines and to adhere strictly.

07. Develop a project quality management plan

Develop strategies to ensure the quality of both the end product and all individual processes for manufacturing the product. Also describe how you intend to constantly improve the processes.

08. Now do a risk assessment

Go through all the previous points again and evaluate with your team what could go wrong. Think about how likely a risk is and what the impact on the schedule, costs and project product could be. Develop strategies for dealing with each individual risk.

09. Develop monitor and control strategy

Go back to each of the above and describe how you want to monitor and control each plan.

10. Obtain approval

Now that your plan is complete, let your project sponsor approve it and authorize you to carry out the project.

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