What is a project feasibility study in a nutshell?
The study comprises data that is particularly collected for the study and data that already exists within the organization.
To carry out the feasibility study, you need knowledge of the project goals or the target state for which the project is undertaken. In absence of this, the study is not possible due to a lack of research focus.
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This article is about:
- Objectives of a project feasibility study,
- Content of a feasibility study,
- Types of a project feasibility study,
- How to prepare a feasibility study.
What are the objectives of a feasibility study?
The feasibility study develops knowledge and helps to better understand the project from different perspectives.
The main objectives of the study usually are
- Avoidance of bad investments and resulting losses,
- Revealing different solutions to achieve the project goals,
- Identification of risk factors, which could cause the project to fail,
- Establishing of prerequisites,
- Evaluation of environmental factors,
- Detection of weaknesses.
In other words, the study among others will typically answer the following questions:
- Technical feasibility - "Is this project possible?"
- Legal feasibility - "Are we allowed to do that?"
- Operational feasibility - "Are we capable enough to do that?"
- Schedule feasibility - "Is it achievable in the given time and does the project still make sense by then?"
- Economical feasibility - "Is this project even worth it?"
As banal as it sounds, the main reason a feasibility study is conducted is to find an answer to the question "Should we or shouldn't we?"
What is the content of a feasibility study?
The preparation of a feasibility study makes sense for projects of all kinds and sizes, especially if the project develops a new product or process that never existed before, or if the project is executed in unknown territory with lots of uncertainties. This pre-evaluation of various subject areas depends on the effort and size, and can be considered a separate project in itself - a "preliminary project".
The completed feasibility study describes predictable results for the management and therefore serves as the basis of the decision-making process, pro or contra the project.
In many cases, the study reveals evident deficiencies and exclusion criteria that lead to a stop. Reasons to stop could be, among others,
- Numerous risks associated with the project,
- Incompatibility of the project with the company's values or principles, or
- A negative response from intended users of the project product based on a survey.
What are the types of project feasibility study
To create a comprehensive feasibility study, the following areas must be considered:
- Technical Feasibility Study
The primary goal of a technical feasibility study is to determine the extent to which an idea can be implemented in practice and what technical approaches there are.
- Legal Feasibility Study
As the name suggests, this study deals with legal considerations, and with permits and licensing issues.
- Schedule Feasibility Study
This will take into account the amount of time the project requires for completion and whether the demand by then still exists.
- Operational Feasibility Study
deals with the capabilities of the organization to carry out the project. The criteria here can be resources, authorities, responsibilities, and the project management maturity level of the organization.
- Economic Feasibility Study
The economic feasibility study deals quite profanely with whether the whole thing is worthwhile. In the end, companies usually exist primarily to generate profits.
The different feasibility studies are usually interdependent.
If, for example, the resource-related feasibility reveals a lack of personnel that has to be hired, this can have an impact on the economic feasibility and the time frame.
If licenses are found to be missing in legal feasibility, or if there are legal gaps, closing them could again have economic and time impacts provided that they do not lead to the project being discontinued.
How to conduct a feasibility study?
The main disadvantage can be derived from this. The survey costs time and money, as well as a basis of specialist knowledge to process complex problems and to develop questions. Methods of primary data collection can be, for example:
- Interview/survey (by telephone, in writing, computer-aided, in-person)
For example, interviews with residents in the construction project. Expert opinions or technical discussions are also part of this. Likewise, self-commissioned studies.
Observations can be useful, especially when it comes to environmental factors, but can sometimes take years to describe flora/fauna on-site in a construction project. Who would have expected the chaos around the famous German project "Stuttgart 21" because of a beetle?
- Experiments, samples, simulations
An experiment sounds like a laboratory, but you could, for example, do a market test as part of project management for a product launch, which represents an experiment. Otherwise, this also includes geotechnical investigations and others.
In contrast to the primary survey, the advantages and disadvantages are reversed. The advantage of the existing data is that it is available quickly. Depending on the source, the data can be cheaper than an own survey. However, the validity of the data needs to be confirmed, and the data may be collected for a slightly different purpose. Secondary data can be collected, for example, via:
- Market research institutes,
- Interest groups, lobbies,
- Patents, reports,
- Publications, dissertations, magazines,
- Information broker, subject matter experts,
- Sales statistics, cost accounting, business reports, and other internal or publicly available records.
The estimates in the run-up to the project can have a low level of detail and therefore their quality may be low. Before the project, often neither resources nor expenses can be usually described or calculated in great detail. The quantification of values, price fluctuations, and other necessary items can only be estimated within a certain more or less accurate range.
The methods briefly outlined in this article in combination are suitable to create a more or less accurate project overview. The goal at this point remains to enable decision-making whether the project can be carried out within a certain framework.
This is not yet the detailed planning of the project!